Purpose:

The Compliance Officer must ensure compliance with institutional policies, financial regulations, and SCM frameworks in the procurement of goods and services, infrastructure procurement, and creditors’ payments. The role further supports compliance with built-environment contract frameworks (e.g., JBCC, NEC, GCC, FIDIC etc) by assessing the alignment between procurement processes, contractual obligations, and payment mechanisms within infrastructure projects.

Minimum Requirements 

• A bachelor’s degree (NQF07) in finance, Accounting, Auditing, Supply Chain Management, or related field.
• Minimum 5 years’ experience in compliance, audit, or financial management within a public sector or higher education environment. 
• Attention to detail.

Recommendations

Professional certification in compliance, internal audit, or procurement (e.g., CIPS, CIA, CFE) advantageous.

Duties and Responsibilities 

Compliance Monitoring & Assessment

• Ensure that all procurement and creditor transactions comply with institutional policies, financial regulations, and SCM frameworks.
• Review purchase orders, invoices, and payment documents for accuracy, legitimacy, and compliance with procurement procedures.
• Verify supplier selection, contract awarding, and payment processes against SCM Policy and guidelines.
• Conduct periodic compliance reviews to detect policy implementation gaps.
• Review infrastructure procurement documentation to ensure alignment between SCM requirements and the selected construction contract framework
• Assess whether procurement documentation and evaluation criteria reflect the contractual delivery model, risk allocation and payment structure applicable to the infrastructure project.

Risk Management & Fraud Prevention

• Identify irregularities, unauthorised transactions, or potential fraud in procurement and creditor payment cycles.
• Assess risks of non-compliance and recommend corrective measures.
• Ensure segregation of duties to prevent conflicts of interest, collusion, or unethical practices.
• Strengthen financial controls to minimize inefficiencies and irregularities.
• Identify financial and compliance risks arising from contractual payment provisions, variations, and contractor claims within infrastructure contracts.
• Monitor compliance with contractual certification and payment procedures to prevent irregular or unauthorised payments.

Policy & Procedure Enforcement

• Monitor adherence to procurement and financial procedures in line with SCM regulations.
• Ensure compliance with preferential procurement policies (e.g., BBBEE) and fair supplier selection.
• Enforce contract management requirements including supplier performance evaluations and adherence to contractual terms.
  
• Standardise processes to enhance discipline and accountability.
• Assess whether procurement processes support the contract strategy selected for infrastructure projects, including appropriate contractor selection methods, evaluation criteria and contractual conditions.

Monitoring, evaluation and reporting

• Prepare regular compliance reports highlighting findings, risks, and deficiencies.
• Report non-compliance, irregular expenditures, and unauthorised deviations to senior management.
  Provide evidence, documentation, and recommendations to strengthen internal controls.
• Support the Director with BBBEE reporting and compliance verification processes.
• Report compliance risks associated with construction contract administration, contractor payments, and variation management.

Process Improvement & Training

• Develop actionable strategies to address policy and procedural deficiencies.
• Recommend improvements to SCM processes and internal controls.
• Provide training and guidance to finance and procurement staff on regulatory changes, institutional policies, and compliance best practices.
• Promote a culture of compliance within the departments and faculties.

Contract & Expenditure Oversight

• Ensure supplier contracts and expenditure approvals align with budgetary limits and procurement thresholds.
• Monitor supplier payment terms to avoid penalties or late payments.
• Oversee compliance with infrastructure procurement requirements and creditor settlement obligations.
• Review infrastructure project contracts to ensure compliance with standard construction contract frameworks.
• Assess contractor payment mechanisms including interim payment certificates, retention provisions, milestone payments, and variation approvals to ensure alignment with SCM and contractual obligations.
• Monitor compliance with contractual conditions governing contractor selection, contract amendments, and payment authorisations.

Enquiries can be made via email at [email protected]

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.