Purpose
The administrator's responsibility in this position is to proactively provide efficient and effective administrative and secretarial support to the Department.

Minimum Requirements

• Grade 12.
  
• Two (2) Years relevant experience.
  
• Relevant formal qualifications will be added as an advantage.
  
• University experience is an advantage.

Duties and Responsibility

• Manage the Director: Internal Audit and Risk Management calendar and schedule all meetings accordingly.
• Diaries the dates of Internal Audit and Risk Management monthly staff meetings.
• Arrange staff meetings with employees and coordinate all logistical arrangements for the division.
• Arrange trainings and workshops for both internal audit and risk management divisions.
• Ensure all relevant documents that require approval are approved. and filed accordingly.
• Arrange and set up audit meetings for opening and closing meetings.
• Prepare and distribute minutes of opening and closing meetings and monthly meetings.
• Prepare and distribute minutes of risk management meetings.
• Compile other documents as instructed by management.
• Ensure the procurement of all goods and services when needed is done in terms of prescribed SPU supply chain policies, process, and in a timely manner.
• Report maintenance issues timeously as they occur.
• Create requisitions and GRV on ITS and quarterly monitor actual expenditures and alert the Director where there is a concern.
• Monitor the department budget and provide monthly progress.
• Compile and maintain electronic audit files as instructed and close them timeously.
• Prepare and distribute client feedback for audits and risk management engagements.
• Assist with organizing and coordinating risk assessments as required.
• Help with monitoring the data analytics reports as instructed by management.
• Help with monitoring the risks and findings issue tracker.
• Perform follow-up on outstanding requested documents.
• Keep a record of all approved documents.
• Responsible for travel arrangements for the internal audit and risk management division.

Enquiries can be made via email at [email protected]

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.