Administrator(P13): HR Operation
Sol Plaatje University
Kimberley, Northern Cape
Permanent
Posted 20 September 2024
- Closing Date 04 October 2024
Job Details
Job Description
Purpose
The purpose of this position is to provide an accurate and effective administration of all the SPU staff personnel and salary-related details on the HR System.
Minimum Requirements
The purpose of this position is to provide an accurate and effective administration of all the SPU staff personnel and salary-related details on the HR System.
Minimum Requirements
National Senior Certificate.
Two year's relevant experience.
Computer literate.
Recommendation
ITS experience would be an added advantage.
Exposure to HR practices in a Higher Education environment.
Duties and Responsibilities
Recruitment and Selection Administration
- Assist in the booking of venues.
- Preparing the recruitment files for HR Scribes.
- Assist with and direct inquiries.
- Assist with the preparation of the venue.
- Coordinate the accommodation and travel arrangements Ensure required equipment is available and in working order.
- Confirm interview details timeously with candidates.
- Request relevant documentation from candidates.
- Acquire relevant appointment documentation.
- Capture appointments.
- Activate pension, group assurance and medical codes where necessary.
- Update all existing records e.g. marital status, medical aid, pension, qualification detail etc.
- Ensure the system is updated regarding Resignations, Retirements, Deaths, Promotions Extensions, End of contracts, New contracts.
- Coordinate all the HR advices for payroll distribution.
- Assist with all internal and external HR-related inquiries or requests or direct to relevant HR personnel.
- Checking of new staff files for completeness before filing.
- Drafting of employment confirmation.
- Prepare and liaise with Manager HR Operations on benefit spreadsheets and/or staff sheets.
- Compare benefit lists from third parties with system inputs.
- Advise staff on relevant benefit processes.
- Coordinate all payroll data according to SPU business process and within agreed timeframes.
- Coordinate and acquire HR office stationery, assets goods, and requisitions.
- Be the service desk of HR and coordinate calls and mail to relevant HR personnel.
- Advise staff on HR-related processes.
- Check the completeness of information and documents in file.
- Check the completeness of information captured on information system.
- Assist in audit preparation.
- Check the recruitment and selection data is filed Files opened for all new appointments.
- Sort, organize and maintain records accurately Classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Manage document structuring to ensure easy finding and retrieval when required.
- Manage all user requests related to documents, filing in and out of HR.
- Maintain a log of all outgoing files to ensure documents are returned in time.
- Inspect the filing section periodically to ensure records are categorized properly and are being maintained in a good condition.
- Remove or discard outdated documents as per file maintenance procedures.
- Assist and support the Manager in providing line managers and staff with user-friendly and relevant HR information.
- Run monthly reports and report on data integrity.
Enquiries can be made via email at [email protected]
Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.
This position may be subjected to assessments.
Women and people with disabilities are encouraged to apply.
Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.
